Library Board Minutes

Teton County Library Board Meeting
August 23, 2007

President Amy Robinson called the meeting to order. Board members attending were Anne Ladd & Bill Wotkyns. Also attending were Jan Livingston, County Administrator, Gayle Lien, guest, Deb Adams, Director and Dail Barbour, staff.

Correspondence from the public-none

Deb asked the board if they would like to participate in training about roles and responsibilities of board members. The course would be offered for Library and Foundation board members. Jan said that the UW extension office in town offers this for free during the year. Board members agreed that they would like to attend and Deb said she would get some dates.

Financial Report
The board reviewed the financial report. As it is early in the fiscal year, few items were referenced.

Librarian's Report

Section 215 Report
There were no requests under Section 215 of the Patriot Act
Facility Report
There was some discussion about the Commissioner's decision to have Jan and Keith negotiate with the church in Alta concerning the price of the land. Jan said she had not had an opportunity to talk with the Commissioners or Keith yet about this but she would.

Andy Schwartz, County Commissioner, joined the meeting and Jan left as she was standing in for Andy.

Decision Items
Alta Branch Fall/Winter Hours
Bill moved to approve the Alta branch fall hours which will be Monday through Friday, 3-8PM and Saturday, 9AM-6PM. Anne seconded, all voted in favor.

Approve Minutes
Anne moved to approve the minutes, Bill seconded, all voted in favor

Approve Vouchers
Anne moved to approve the vouchers, Bill seconded, all voted in favor.

Adopt County Voucher Policy Update
The voucher policy update is basically a clarification of the current policy from the County Commission. There will be a few small changes of procedure because the library has a board. These changes will indicate actual practice at the library and meet statutory requirements. Bill moves to approve the Voucher Policy Update as presented, Anne seconded, all voted in favor.

Approval of Allocation of Capital Repairs Reserve
Deb recommended that the board put the additional carry over from last year's budget into the Capital Repairs Reserve category. In order to meet the County Commissioners' request that departmental budgets be cut by 3% this year, only $ 41,120 was budgeted in the repairs reserve line item. By adding last year's excess carry over, the account will be at the proper level. Anne moves to allocate $21,500.81 to the Repairs Reserve, account # 2610. Bill seconded, all voted in favor.

At this time, Holly joined the meeting.

Election of Board Officers
Holly nominated Bill Wotkyns for President, Amy seconded, all voted in favor.

Holly nominated Anne for treasurer, Bill seconded, all voted in favor.

Anne nominated Holly for Vice-President, Bill seconded, all voted in favor.

Executive Session - Personnel Matter: Director's Review
Anne moved the board go into Executive Session @ 4:25PM for the Director's review, Holly seconded, all voted in favor.
(Minutes of the Executive Session are in the Executive Session Minutes file).
Holly moved the board come out of Executive Session and resume the regular board meeting at 5:25PM. Anne seconded, all voted in favor. The board agreed they needed some additional time for the Director's review. Holly then moved to continue the meeting until Thursday, August 30 at 3:00PM. Anne seconded, all voted in favor.
Dail Barbour, Administrative Assistant to the TCL Board