Library Board Minutes

Teton County Library Board Meeting
January 19, 2006

President Amy Robinson called the meeting to order at 4:00PM. Board members Joe Albright and Anne Ladd were present. Bill Resor and Holly Hunter, board members, joined the meeting shortly after it started. Also present were Deb Adams, Director, Gretchen Notzold, Alta Branch Manager, Andy Schwartz, County Commissioner, and Dail Barbour, staff. Gail Lien attended as a guest.

Approve Vouchers and Minutes
Anne moved, Joe seconded, to approve the vouchers and minutes. All voted in favor.

Foundation Report
There was no Foundation Report

Friends Report
Anne asked that she be replaced as the Friends liaison. She is finding that her board commitments are too numerous. She suggested Holly would be a good representative and find it interesting. Holly joined the meeting at this point and graciously accepted the appointment.

Financial Report
Bill joined the meeting at this point. Deb gave a short update on the financials and our business manager status. Julie Klomparens and Sally McCullough have been hired for the position as a job share team. A smooth transition is expected as Julie worked for the library before in the position and Sally worked for Susan Crosser when she was doing the library accounting. Deb checked with Jan Livingston about the audit and the county considers it completed.

Librarian's Report
There have been no requests under Section 215 of the Patriot Act.

The library has received a request for reconsideration of library materials. Deb responded to the patron (letter attached). The board complemented Deb on the letter which they felt was clear and appropriate. Deb gave a short review on the library's selection policy and training for staff selectors.

There is a county sponsored board training at Camp Creek on January 31, 2006. Andy encouraged board members to attend. Two important topics to be covered are review of the new open meetings law and effective board functioning.

Public Officials Presentation
This is an annual event for Teton County public officials to provide information about the library and its services. It will be on Feb. 13, 2006 at noon in the auditorium. The strategic planning process will be emphasized this year. The County Commission has also requested departmental updates separate from the budget process. Deb will deliver this report after the public official's presentation. A possible workshop on Alta library options will be discussed at that time.

Alta Branch Library Preliminary Alternative
Deb distributed a draft of possible alternatives for the Alta Library. The board discusses the proposed alternatives and makes a few changes. The group agrees that the consideration of the issue is "out of order" with the strategic planning time table but the school district has moved it to the forefront with their indication that the room used for the library is needed in the near future for a school classroom. Gail's opinion is that Alta residents like things the way they are and would like them to remain the same. All agreed that the process needs to be carefully considered and the public kept fully informed. The board agreed to keep the County Commission aware of the needs of the library, both in Alta and Jackson, and to be proactive with a planning process where appropriate. Opportunities for serving a larger community of library users will be examined.

Holly moved to adjourn the meeting at approximately 5:30PM, Joe seconded, all voted in favor.

Dail Barbour
Administrative Assistant to the Board