Teton County Library Board Meeting
October 19, 2006 @ Noon-1:30PM @ the First Interstate Bank Conference
Room
President Amy Robinson called the meeting to order. Present were board
members Joe Albright, Holly Hunter, Bill Wotkyns, and Anne Ladd. Also
present were Deb Adams, Director, Dail Barbour, staff, and consultants
Aaron and Alex Cohen.
Aaron began the presentation for the board by explaining the visual
scan and its importance for the process. He discussed the impacts of
demographics, continuing technology demands, and reviewed the staff
workshop. He and Alex explained that the process needs to be guided
by delivery of services not just population numbers. The challenge will
be to determine how and which services will be needed in the future.
They will provide us with draft suggestions with regard to space and
impacts as well as virtual options. The board and staff will review
and "test" the suggestions provided by the consultants. There
was some discussion among the board about the connection of this effort
with the strategic plan. Deb pointed out that the strategic plan is
the blueprint; we are now in the process of working on implementation
strategies.
Bill moved to continue the board meeting until 4:00PM at the library
conference room. Holly seconded, all voted in favor.
Dail posted the sign informing the public of the continuation of the
meeting on the First Interstate conference room door.
The board meeting reconvened at 4:00PM at the library. Present were
board members Amy Robinson, Anne Ladd, Joe Enright, Holly Hunter, Bill
Wotkyns, Director Deb Adams, Assistant Director Isabel Zumel, staff
Dail Barbour, Missy Falcey and Pauline Towers-Dykeman from the Foundation,
Andy Schwartz, County Commissioner, and Alex and Aaron Cohen, facility
planning consultants.
Approve Vouchers and Minutes
Bill moved to approve the vouchers and minutes, Joe seconded, all voted
in favor.
Foundation Report
Missy gave the financial report for Old Bill's. The Foundation received
a 28% increase in dollar gifts: last year 264 donations were received
and this year there were 302 donations. Total amount collected was approximately
$147,000.
Pauline then gave an update on coming Foundation events: A high tea
will be held at the home of Imagen Spence on December 6 to celebrate
the release of Gerry's new book. The books will be purchased by the
host, sold at the event, and the Library Foundation will receive the
proceeds. While not a large number of people will be attending, it is
a good opportunity to attract & meet new supporters. The annual
fund raiser at the Four Seasons Resort will be on Dec. 1st. The night
before the party, Frank McCourt will present a public program at the
Four Seasons. Tickets for the program will be free and available at
the library with your library card starting Nov. 13th and tickets for
the party will be $65.00 and available Nov. 1st. A special room rate
is also being offered for the events.
Joe asked Missy if there would be any possibility of financial help
from the Foundation for facility related issues before the SPET tax
was available. Due to a tight agenda, Missy said she would respond at
the next board meeting.
Friends Report
Holly reported that the book sale was a great success and netted almost
$4000.00. There will be a Friends meeting and luncheon at the library
on November 8, 2006.
Financial Report
Deb reported that expenditures were on track for the year at this point.
Librarian's Report
Deb informed the board that she was going to take a different approach
with the Librarian's Report. She will be including departmental reports
as well as the Director's report. She feels this will give the board
a better sense of what is happening throughout the library. Staff received
several awards this month at WLA. IT department members Mark, Kent,
and Jason received the WLA Andy Fischer Award for the web cast of the
joint WLA/MPLA conference last year. Deb Schlinger received an appreciation
plaque for her years of service to WLA, most recently serving as President.
She also received the "Friend of the Young Child" award for
2006 from the Wyoming Early Childhood Association for years of involvement
in education about children's literature. Deb invited the board to the
staff party which will be at the Elks Club on Saturday, Oct. 28 from
6:30-10:30PM.
Section 215 Report
There have been no requests under Section 215 of the Patriot Act.
Facilities Planning Report
Alex and Aaron Cohen wrapped up their report of their visit. The staff
workshop produced a large amount of information which they will organize
and present in a report. Some of the difficulties they are discovering
in terms of a 20 year projection are the very rapid growth rate in Teton
County (63% in the last 10 years) and the speed with which technology
advances occur. Both of these as well as demographic shifts make it
difficult to project space needs. Their approach involves focusing on
service needs and letting these priorities drive the space decisions.
They will do an inventory and comparison of what is recommended in libraries
for seating, collection, computers, youth and teen areas, etc. but the
numbers are only a starting point. The process needs to be informed
by community priorities. A short discussion was held about Alta. The
consultants are leaning towards an approach that involves collaboration
with other entities as a large part of the solution. Some of the collaboration
partners that have been discussed in the past were revisited: Parks
& Rec, Driggs, the Victor library. The consultants also felt that
a service model that involves more "virtual library" may be
appropriate in Alta. The board reiterated that continuing discussions
about Alta will be a part of the process.
Holly moved, Joe seconded that the meeting be adjourned at 6:00PM.
All voted in favor.
Press
Room