Library Board Minutes

Teton County Library Board
June 15, 2006

President Amy Robinson called the meeting to order at 4:00 P.M. Present were board members Amy Robinson, Bill Resor, Joe Albright, Ann Ladd and Holly Hunter, County Commissioner Andy Schwartz, Director Deb Adams and Sally McCullough, staff.

Deb announced that this would be Bill Resor's last board meeting and in appreciation presented to him a gift certificate for Jack Dennis Outdoor Shop.

Approve Vouchers
Holly moved to approve the vouchers, Ann seconded, all voted in favor.

Approve Minutes
Holly moved to approve the minutes, Ann seconded, Joe questioned the wording on the SPET tax timeline, some discussion followed and it was agreed that it was okay, all voted to approve the minutes.

Foundation Report - None.

Friends Report - No official report, Holly mentioned that the volunteer recruitment party at the Virginian was well attended. Deb mentioned that Juli Smith would be leaving the library to work for the JH Historical Society. Her position will be posted. It was noted that while losing a valuable library employee, this would be a great move for collaboration between the JHHS & TCL.

Financial Report - Deb reported that the budget projections from 4/20/06 were on target and she had some new projections that she would go over with the decision items to follow. Some discussion followed on the mill adjustment for 2007 and the upcoming budget approval process in July. The Property Tax revenue received in June was much higher than anticipated therefore the beginning balance for cash on hand in the new fiscal year will be higher. Andy said that the mill request was reduced by the county due to this increase.

Isabel Zumel, Assistant Director joined the meeting at 4:20 P.M.

Deb reported that we would be $162,000 under run in wages and that we would overspend in the 6000 accounts (Library Materials) by $5,000. She briefly explained the State Fund and how we have a balance remaining of $10. This fund will now go away because we have spent the entire Library Materials budget amount for the year. We did not need the entire budget amount allocated for contingency this year and would like to move it to the repairs reserve fund.

Decision Items -
Move the July board meeting from Thursday July 20th to Tuesday, July 18th at 4:00P.M.

Decision Items (cont'd) -
1. Motion to amend the FY 06 budget by moving $59,000.00 from Personnel accounts #5101, 5111 and 5113 to the Cash Reserve account #8200. Joe made a motion to approve, Holly seconded, all voted in favor.
2. Motion to amend the FY 06 Budget by moving $5,000.00 from Personnel account #5112 to the 6000 accounts (Library Materials). Holly made a motion to approve, Joe seconded, all voted in favor.
3. Motion to amend the FY 06 budget by moving $25,086.00 from the Contingency account #9000 to the Repairs Reserve account #8100. Ann made a motion to approve, Joe seconded, all voted in favor.
4. Motion to approve the allocation of the Cash Reserve in the amount of $59,000.00 and to approve the allocation of $60,241.00 to the repairs reserve. Bill made a motion to approve, Holly seconded, all voted in favor.

Deb explained the soft rollout of the wireless Internet access. Some discussion followed on the overnight parking concerns and whether the access could be turned on and off at certain times. Deb presented the updated Internet Policy for approval. Joe questioned the language in support of the ALA statement on Access to Electronic Information, Services, and Networks and its Library Bill of Rights. Deb explained that the library has a policy in place on confidentiality and that the Internet Policy should not go into as much detail but refer the patron to this policy. Bill made a motion to approve the Internet Policy with additional reference to the Confidentiality Policy. Holly seconded, all voted in favor.

Section 215 Report
There have been no requests under Sections 215.

New Business - The board asked whether a new board member had been appointed. Andy said that they had interviewed a candidate but did not know whether he had accepted yet or not.

Bill said that he had enjoyed being on the board and working with everyone as well as past board members. He said that he had learned a lot about staff management and team building and thanked everyone. As his last duty he moved to adjourn the meeting at 5:00 P.M., Holly seconded, all voted in favor.

Sally McCullough
Business Manager