Library Board Meeting
September 19, 2006
Amy Robinson, President, called the meeting to order. Attending were
board members Joe Albright, Bill Wotkyns, Holly Hunter, and Anne Ladd,
Director Deb Adams, and staff members Sally McCullough and Dimmie Ziegler.
Andy Schwartz, County Commissioner was also present. Staff member Dail
Barbour joined the meeting after about 20 minutes.
Approve Vouchers and Minutes
Anne moved to approve the vouchers and minutes, Holly seconded. A discussion
followed about the items in parentheses and it was decided to remove
those items. Joe then moved to approve the minutes as amended, Holly
seconded and all voted in favor.
No Foundation Report
Friends Report
The Friends are staying busy with upcoming programs and projects including
the book sale and an Antarctic display in January. They are considering
sending a Friends board member to the Alta Friends meeting and will
let the library board know which one they will be attending when the
date is finalized. Deb introduced our new Volunteer Coordinator, Dimmie
Ziegler, who joins us from Dancer's Workshop.
Financial Reports
The year end report for 2006 was reviewed as well as the monthly report
for July.
Librarian's Report
Section 215 Report
There have been no requests under Section 215 of the Patriot Act.
Materials Renewal Policy Recommendation
Deb presented a recommendation for an additional renewal on all materials
unless there is a hold in place. This would allow patrons a total of
nine weeks for all materials except DVD's and videos which could be
checked out for a total of three weeks. Patrons have consistently requested
longer check out time periods.
Shelver Review Recommendation
Deb recommended that the three month review for shelvers be discontinued.
This was an attempt to get their wage to a higher level in a timelier
manner but with the recent increases for these positions in the County
Wage and Salary study, she no longer feels it is necessary. Deb also
provided the board with information about changes in the salary study
and how they affected other staff.
Cleaning Contract Recommendation
Dail bid the cleaning contract, got two bids, and recommends the library
continue with our present company (one of the bids) based on their performance
in the past and their equipment.
Facilities Needs Assessment/Planning Consultant Recommendation
Meet the Consultants
Deb introduced the consultants, gave some information about their backgrounds
and experience and they provided a short explanation to the board about
the process. They emphasized the critical importance of the involvement
of both staff and board.
Decision Items
Approval of Materials Renewal Policy
Bill moved to extend the renewal policy: All materials may be renewed
twice instead of once as the current policy allows. Joe seconded, all
voted in favor.
Approval of Shelver Review Policy
Holly moved to approve an annual performance review for shelvers. Joe
seconded, all voted in favor.
Approval of Cleaning Contract
Bill moved approval of the selection of White Glove for the cleaning
contract, Joe seconded, all voted in favor.
Approval of Facilities Needs Assessment/Planning Consultant
Anne moved approval of the selection of Aaron Cohen Associates LTD for
the facilities planning process, Holly seconded, all voted in favor.
Approval of Half Day Closure
Joe moved to close the library from 10:00AM until 1:00PM on October
18, 2006 for a staff planning session with our consultants. Holly seconded,
all voted in favor.
Joe moved that the library board go into executive session for the
Director's performance review. Bill seconded, all voted in favor.
The board resumed its regular meeting, Joe voted to adjourn, Holly
seconded, all voted in favor and the meeting ended at 5:45PM
Dail Barbour
Administrative Assistant to the Board
Press
Room