April 23, 2009
Teton County Library Board Meeting
DRAFT MINUTES
In attendance: Board Members: Bill Wotkyns, Patricia Moeller, Lisa Delaney, Clark Heindl. Staff Members: Deb Adams, Julie Klomparens. Commissioner Liaison: Andy Schwartz. Foundation Staff: Missy Falcey
Public attendance: Gayle Lien
President Bill Wotkyns called the meeting to order at 3:08
Correspondence from the public – none
Approval of the minutes – Lisa motioned to approve the March board meeting, Patricia seconded. There was no discussion. The motion was approved unanimously.
Section 215 – no requests
Foundation – Missy thanked Lisa for her work on the Old Bills Fun Run bookmarks. She mentioned that there are still tickets available for author event that evening. TCLF is working on a plan to increase awareness of how library is funded – County, Foundation & Friends.
Financials –
Monthly report: snow plowing will be over slightly this year. Deb asked if the board would like the information in a different format. Discussion – the notes are helpful, hard to read, good information, question about how can a budget category exceed 100% - explanation of how the budget is set up, divide by 12 typically; also, true patterns want to be shown, rather than moving expenses around to stay within your budget per category.
Approve vouchers: Patricia motioned to approve the vouchers, Lisa seconded. There was no discussion. The motion was approved unanimously. Signature cards and financial ledgers were passed for board signatures.
Librarian’s Report –
• Bill’s board term is expiring at the end of June. The county has already started advertising for the position. Bill is planning to re-apply.
• Library usage is up, current visitation and circulation numbers are comparable to summer use. The library’s current space configuration does not promote many quiet spaces. Isabel and Deb are working on trying to create zones that can be quieter. Considerations – board walk through with staff to locate quiet areas? Reconfigure non-fiction stacks to create a sound barrier? Discussion about teen space in the future, using the bookmobile. Set a date for a morning walk through, June 16th, Tuesday at 9am. Floor plan to be distributed to board prior to the walkthrough.
• Staffing updates –
• IT supervisor: interviewed internal candidates, decision to be made by the end of the week. Deb to ask commissioners on Monday morning to fill vacancy filled by internal staff accepting IT position.
• Alta Branch part time position: no internal candidates. Next step to advertise out of house.
• Alta Branch Manager on FMLA, so coverage in May will be uneven.
Facilities Planning –
• Recommendation & Approval of Alta Branch Library Construction to be moved to the continued Board Meeting on April 30 since Facility Manager was unable to attend today’s meeting. Meeting will be at 5:00.
o Patricia will speak on behalf of the library board at the Alta ground breaking ceremony on Friday May 1st.
o Community fundraiser happening immediately after the ground breaking ceremony. Andy noted that any grant requests should also be run by the county grant writer, Charlotte Reynolds.
• Main Library Addition – We received notice from the county of when we may receive SPET money. Deb relayed that Donna Baur presented an estimated distribution schedule that indicated we could receive half of the money in the last calendar quarter of 2009. Discussion about the process for the next steps: Money to build the library will need to be voted on by the public, probably in 2010. The library will need to plan a campaign to get the commissioners to put the request on the ballot. Commissioners decide in August what will be on the November ballot. By September 2010, design plans should be presented. Parking and staffing will be additional issues aside from the actual design. Proposal for next board meeting to create a subcommittee , 2 board members and 5 community members, including a local architect, to plan this process. Have RFQ ready for the May board meeting. Andy recommended that we consult Keith Gingery in regards to state statutes for this process.
Clark motioned to go into executive session and Lisa seconded. There was no discussion. The motion was approved unanimously.
The board went into executive session at 4:20
The board came out of executive session at 5:30 PM. Patricia motioned to continue the meeting to April 30 at 5:00 PM. Lisa seconded. The motion was approved unanimously.
Respectfully submitted by
Julie Klomparens