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August 15, 2013

Minutes Teton County Library Board Meeting Approved 9/19/13
Thursday, August 15, 2013 12:00 PM
Teton County Library is the community’s open door to a world of opportunity and fulfillment through resources, programs and services that connect, inspire, and educate.

President Clark Heindl called the meeting to order at 12:05 P.M.

Attending were: TCL Board Members-Clark Heindl, Lisa Delaney, Audrey Hagen and Carol Peck
TCL Staff-Deb Adams, Julia Hysell, Isabel Zumel and Sally McCullough
TCL Foundation Staff-Missy Falcey
TC Commission Liaison-Melissa Turley

Correspondence Report-
Letter from Elizabeth Hale re: library budget received 7/29/2013
Email from Kay Farmer re: budget meeting with commissioners received 7/30/2013

Public Comment-None

Section 215 Report-None

Consent Agenda
Minutes from July 2013
August vouchers
Director’s Report
Foundation Report
Friends Report

Action Item: Approve Consent Agenda-Carol moved to approve the consent agenda, Audrey seconded, all voted in favor.

Board Communications
Discussion about roles for board communications-Deb asked how the board would like to handle communications going forward, when contacted by the public, press, etc. Generally the board president and/or the library director have been the lead contacts, this will continue.

Review Recommendation on extension of maintenance contract for HVAC boilers- Kevin Chatham, library facilities manager, met with Philip Delaney, county facility manager and Keith Gingery, county attorney, both of whom have reviewed this contract extension. This is a 6 month contract to get to the end of February and then we will do one contract for all systems.  This is a preventative measure to make sure all systems are working.

Action Item: Board vote on contract extension Carol moved to approve the contract extension, Audrey seconded, all voted in favor.

FY 14 Budget
Review of options to bridge gap in funding and service levels for FY 14 - (see attached Library Services Budget). The board discussed the services provided by the library: Public Desk Services, Collection Development, Educational Programs and Support (IT, facilities maintenance and administrative). They looked at different scenarios if any services or positions were cut.  The board did not want to see any services or programs dropped, as they are so valuable to the community. 
Deb added that assuming we don’t cut services or programs then we have to look at cutting hours or reserves.  The current budget had money to allocate to the reserves, if we don’t allocate this money it would give us enough to fund one staff position.  Deb recommended this option.
Melissa reiterated that Sherry Daigle has said there is enough money in her contingency to cover the January step increases.  The Commissioners would need to have a formal discussion around this and she will report back at the next meeting.
The library has a committee that is reviewing our current fees.  The board would like to look at this before next year’s budget process. 
Missy will discuss with the Foundation Board whether they would be willing to provide any stopgap funding.
The board would like to look at adding hours to existing staff to cover desk hours. The management team will work on this.
It was agreed to hold off on any decisions until the Foundation has their board meeting next week and the Commissioners have their discussion. 

Action Item: Board vote on budget options- Discussion will be continued at the next board meeting.

Strategic Planning
Board development work: Advocacy Training Workshop
Engagement with Staff
Follow up with Friends & Foundation Boards
This discussion will be held at the next board meeting.

Lisa moved to adjourn, Carol seconded, and all voted in favor. Meeting adjourned at 1:32 P.M.