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December 20, 2012

TETON COUNTY LIBRARY BOARD MEETING MINUTES Approved 1/17/2013
Thursday, December 20, 2012 12:00 PM
Teton County Library

President Lisa Delaney called the meeting to order.

Attending were: Board members Lisa Delaney, Clark Heindl, Patricia Moeller, Nancy Guthrie and Jim Moses; TC Commission liaison Andy Schwartz; TCL staff Deb Adams and Dail Barbour ;TCL Foundation staff Missy Falcey & Pauline Towers-Dykeman.

Strategic Planning
Workshop Follow-Up
Vision/Mission/Key Issues Refinement – Lisa recommended forming a task force to fine tune the language on the Board Vision and Mission statements.  Patricia, Missy and Deb will meet and then present their recommendations at the January Board meeting.
Board Recruitment – Patricia’s final term will end June 2013.  Nancy’s first term will end June 2013, she can re-up for another term.  Clark and Lisa’s terms will end June 2014.
Lisa handed out a Board Function Assessment form (see attached), for members to complete and return at the next meeting. This is to help define new board member needs.  The results will be shared with the Commissioners to help with interviews for future board members.
Engagement with Management Team – Lisa & Jim will attend the next management team meeting on January 15, 2013.
Engagement with Staff – The Board discussed comments received on the public entrance to the library and how to respond.  Clark & Dail will work on a response for staff regarding this issue.
Follow up with Friends & Foundation – What can we do for the Friends/Foundation? Lisa asked Pauline to articulate on this question for the Foundation before the next Board meeting.  Lisa will ask John Hebberger to do the same for the Friends.

Consent Agenda – Deb gave a brief explanation of this new format.
Minutes from November 15, 2012 meeting
December vouchers
One-time additional holiday pay for full-time staff
Board meeting dates for 2013
Director’s Report
Foundation Report
Action Item: Nancy moved to approve the Consent Agenda items, Clark seconded, all voted in favor.

Correspondence Report and Public Comment on Correspondence – All Board members have received and read the email from Linda Nouisianen regarding public entrance to the library. 

Request for Letter of Recommendation – GE Johnson – GE Johnson has asked for a letter of recommendation from the Board for a new project they will be bidding on.  Dail will draft a letter, Deb will review, Dail and Lisa will sign.

Recognition of Outgoing Commission Liaison, Andy Schwartz

Nancy made a motion to adjourn, Clark seconded.  Meeting adjourned.