January 21, 2010
Teton County Library Board Meeting (continued from January 14, 2010)
Thursday, January 21, 2010
The meeting was called to order by President Lisa Delaney. Attending were board members Anne Ladd and Clark Heindl. Also attending were staff members Deb Adams, Isabel Zumel and Sally McCullough. County Commissioner Andy Schwartz was also present.
Correspondence from the public: None.
Approval of Minutes: Clark made a motion to approve the minutes from the December 17, 2009 and January 14, 2010 meetings. Anne seconded, all voted in favor.
Section 215 Report: No requests.
Financials: Monthly Report – Questions & Answers
Deb reviewed the Financial Report and pointed out that we are half way through the year, generally speaking we are right on track on expenses. She is still concerned about receipt of delinquent taxes but reported that we have received some in January. This will show up on January statements. We received about $25,000.00 towards our total budget amount of $98,000.00. These receipts are based on the county’s ability to collect these taxes. She also reported that Dail has saved a bit on the janitorial contract this year and snowplowing expenses to date are under budget.
Approve Vouchers:
Anne made a motion to approve the vouchers, Clark seconded, all voted in favor.
Facilities Planning: SPET application. Deb reported that she is still waiting on some final numbers from the architect to complete the application. She feels confident that we will come in under $10,000,000.00. She had a lot of help on the application process from many different quarters. Dail helped with zoning, bonding, timelines, phasing, cash flow and the operating budget. The SPET committee helped on the second half of the application that pertains to social/economic benefits. Deb then summarized these benefits. The application also has a snapshot of social benefit to the community. Lisa will sign an affidavit in agreement to participate in the public Planning & Review process today (attached). The County will help with the language to go on the ballot. Some discussion followed on this and Andy said that what goes on the ballot is basically what the money will be spent on. He recommends asking the county attorney, Keith Gingery for some guidance on the ballot language as he approves the final language. He also pointed out that the statute does allow some maintenance costs to be included with the amount requested (capital repairs reserve). This is not broken out on the ballot. Deb will follow up with Keith on this.
Anne made a motion to approve the SPET application subject to modifications, Clarke seconded, all voted in favor. The SPET application is attached.
Some discussion followed on the pre-application process.
Librarian’s Report: Staffing Update Deb questioned whether she should go to the commissioners and request filling our vacancies. Andy recommends meeting with Steve Foster to discuss next year’s budget before asking to fill vacancies. Lisa will also attend this meeting. Discussion followed on whether we could articulate our costs. Anne asked how it was going with shelving books with the staff shortages. Deb and the Management team have determined that piecing it together week by week is not working to fill the 20 hour vacancy. We need to have a commitment from staff for the whole year. Deb reiterated that we can’t have volunteers do jobs that staff have been paid to do.
Anne left the meeting at 3:45 P.M.
Annual Planning Update Isabel presented a one page summary of 2010 Annual Planning (attached) and highlighted what is new in Strategic Directions and Target Audiences. Some discussion followed. Andy recommends contacting Kate Mead, TCSD board member, about the “System of Education” concept and Wendy Koelfgen, who is the energy specialist at the county, about additional funding for the last phase of the solar panel project.
Anne rejoined the meeting at 4:15 P.M.
Andy left the meeting at 4:18 P.M.
Executive Session-Personnel Matter Anne made a motion to go into Executive Session, Clark seconded, all voted in favor.
Sally McCullough left the meeting.
The board came out of executive session at 5:00 PM. No action was taken.
Clark moved to adjourn the meeting. Anne seconded. Meeting adjourned at 5:10 PM.