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June 21, 2012

Teton County Library Board Meeting Minutes Approved 7/19/12
Thursday, June 21, 2012 4:00 PM
Rocky Mountain Bank Conference Room

President Lisa Delaney called the meeting to order at 4:00 P.M.

Attending were: Board members – Lisa Delaney, Nancy Guthrie, Bill Wotkyns and Clark Heindl; TC Commission liaison Andy Schwartz; TCL staff Deb Adams, Dail Barbour, Adam Van Sickle and Sally McCullough; TCL Foundation staff Pauline Towers-Dykeman; Guest Jim Moses.

Correspondence from the public - None.

Approval of Minutes-Nancy moved to approve the May 17, 2012 minutes, Bill seconded, all voted in favor.

Section 215 Report – There were no requests under Section 215 of the Patriot Act.

Friends Report – The sale was a huge success.  The annual staff/volunteer party is this coming Saturday, June 23 at 5:30 P.M., at Powderhorn Park.

Foundation Report - Pauline reported that the Enrichments & Enhancements Campaign is officially complete.

Financials
Monthly Report – Questions & Answers
Deb gave an update on the financials, and then went over the recommended budget amendments which will be moving $44,000 out of salaries to equipment categories.
Recommendation on Acceptance of LSTA Grant of $4,255 - This grant is used as a credit towards our WYLD Access fees.
Consideration of Capital Repairs Reserve Allocation - See attached.
Recommendation on FY 12 Budget Amendments - See attached.

Action Items: Approve Vouchers – Bill moved to approve vouchers, Clark seconded, all voted in favor.
Approve Capital Repairs Reserve Allocation – Nancy moved to approve, Bill seconded, all voted in favor.
Approve FY 12 Budget Amendments – Clark moved to approve, Nancy seconded, all voted in favor.
Approve LSTA Grant - Bill moved to approve, Nancy seconded, all voted in favor.

Deb and Andy gave an update on the County budget proceedings.  Andy explained the mill process for Teton County.

Director’s Report
Library Service Trends: Adam Van Sickle, Patron Services Supervisor- Deb introduced Adam, who manages the front desk.  Adam then presented an overview on library trends. 

Staffing Update - We are currently advertising for pages.

Action Items: None

Facilities
Recommendation for September Closure Dates - The library will need to close September 3(which is a holiday) through September 19 to move for the last phase of remodel work, reopening on September 20.
Recommendation on HVAC Maintenance Contract - See attached.
Recommendation on Change Order to CMAR Contract - See attached.
Closure Work
Children & Teens Wing Opening

Action Items: Approve September Closure Dates - Nancy moved to approve, Clark seconded, all voted in favor.
Approve HVAC Maintenance Contract - Nancy moved to approve, Clark seconded, all voted in favor.
Approve Change Order to CMAR Contract – Bill moved to approve, Nancy seconded, all voted in favor.

New Business
The board and staff expressed their thanks to Bill as this was his final meeting after serving on the library board for the past six years.

Set Next Board Meeting Dates/Times – The meetings for July through December 2012 will be on the 3rd Thursday of each month at noon.

Jul 19/Aug 16/Sept 20/Oct 18/Nov 15/Dec 20

Nancy moved to go into Executive Session – Personnel Matter.