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March 15, 2012

Teton County Library Board Meeting Minutes (continued from March 1, 2012)
Thursday, March 15 12:00 PM Approved 4/19/12

President Lisa Delaney called the meeting to order at 12:00 PM.

Attending were: Board members Nancy Guthrie, Bill Wotkyns, and Clark Heindl; Teton County Commission liaison Andy Schwartz; TCL staff Deb Adams, Dail Barbour and Sally McCullough; TCL Foundation staff Pauline Towers-Dykeman.

Correspondence from the public: None.

Approval of Minutes: Nancy moved to approve the minutes from February 16, 2012, Bill seconded, all voted in favor.

Section 215 Report: No requests.

Friends Report:  No report as they have not met since the last Board meeting.

Foundation Report: Pauline reported they still have about $11,000 to fundraise for their annual budget; they are still working on funding for the children’s wing; their Board has reviewed and approved the preliminary budget for next fiscal year, which includes an item for funding public art for the kids/teen area.

Financials
Monthly Reports – Questions & Answers: Deb made a correction to the cover sheet for the budget submission, which had an error in the formula for the revenue request.  SPET receipts are still a bit ahead of schedule.  Ben Aufderheide from GE Johnson continues to run the spreadsheet calculating the need for bridge financing, which is estimated to start in June. The maximum financing costs that the Foundation can incur is $50,000, anything over that will have to come out of the project contingency.
Action Items: Approve Vouchers – Nancy moved to approve the March vouchers, Clark seconded, all voted in favor.

Director’s Report
Strategic Directions Report Out – Deb reviewed the updates to the Strategic Directions Report (see attached). 
Staffing Update: YS Manager, Page Supervisor, Library Asst. I – Danielle Gifford will start on March 26, as our new YS Manager.  The Page Supervisor is an internal promotion, Julia Hysell will move into this full time position.  The library is advertising for a Library Assistant 1 position, with fluency in Spanish required.
Library Behavior Policy Proposal – Deb reviewed the proposed policy (see attached). The library will advertise the intent to adopt this policy, after 45 days (for public comment) it can be approved, which will be at the May Board meeting. 
Action Items: No action yet required.

Facilities Planning
Library Addition Project Update – The project is right on schedule.  Public tours will be offered on March 24th.  Dail attended the Design Review Committee meeting last night as the library is changing the roofing materials to a standing seam roof.  It was approved by the Committee.  Andy pointed out that the County has had some problems with these types of roofs in the past.  Dail will follow up on this with Philip Delaney. 
Review Contract for Furniture Vendor – The County Attorney still needs to give his final approval but said that the Board could approve it pending his approval.
Review Contract for Security Vendor – The library has an existing contract for security with Watchguard, which we are allowed to keep under County Policy.  This is an expansion of our current security system.


Action Items: Approve Contract for Furniture Vendor; Bill moved to approve pending final approval by the County Attorney, Clark seconded, all voted in favor.
Approve Contract for Security Vendor; Nancy moved to approve pending final approval by the County Attorney, Clark seconded, all voted in favor.

New Business
New Board Member – Some suggestions for potential members were discussed. 
It was agreed to hold the next Board meeting at noon on April 19th.

Clark moved to adjourn the meeting.