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May 17, 2012

Teton County Library Board Minutes
Thursday, May 17, 2012 12:00 PM
Teton County Library

Lisa Delaney called the meeting to order at 12:00 P.M.

Attending were: Board members - Bill Wotkyns, Nancy Guthrie, and Lisa Delaney; TCL staff Deb Adams, Dail Barbour and Sally McCullough; TCL Foundation staff Missy Falcey and Pauline Towers-Dykeman.

Correspondence from the public - None.

Approval of Minutes - Bill moved to approve the meeting minutes from April 19 and 26, 2012, Nancy seconded, all voted in favor.

Section 215 Report – There were no requests under Section 215 of the Patriot Act.

Friends Report - Bill reported on the May 16 meeting. The book sale begins today at the Virginian.  It was noted that they have made $1,200 so far this year at the airport.  They discussed the new logos, which will be part of the fine dining program next fall.  Volunteer of the year will be announced at their June meeting.  The Volunteer/Staff party will be on June 23 at Powderhorn Park.

Foundation Report – Missy reported that they have a donor commitment for the last construction piece, which is $100,000.00 for the children’s area.  She then gave a brief history of the campaign and donor relationships, which have always been very positive.  Public Art in the children’s area and some form of donor recognition have been identified as possible areas for additional funding.  The annual Library benefit party will be at The Four Seasons on November 30 and December 1.  It will be a two day weekend event, starting with Page to the Podium.  More details will follow when finalized. 

Financials
Monthly Report – Questions & Answers – Deb reported that it looks like we will hit year end projections.  She has attended the Commissioner’s budget discussions.  Their biggest challenge has been around capital projects.  They will start having the next round of discussions in June.  The Library’s issue is the need to hire pages before the opening of the new wing in July.  We are running up against the time frame needed to advertise and interview for these positions and are still waiting for a decision on this. 
Action Items: Approve Vouchers - Bill moved to approve the May vouchers, Nancy seconded, all voted in favor.

Director’s Report
New Youth Services Supervisor introduction - D Gifford – Deb introduced D and gave a brief summary of her work experience and background.
Proposed Library Behavior Policy – Deb & D updated the board on staff feedback & suggestions received for guidelines on this policy.  Food will be allowed in the lobby, electronic devices and conversations are allowed in the Library if not overly loud and disruptive; otherwise patrons will be asked to use the lobby or go outdoors.  Smoking will be moved to 25 feet from the building as required for LEED Certification.  Lisa reported that she had received correspondence from a two patrons, one requesting that food not be allowed in the Library and one requesting that it not be taken away. 
The proposed policy is Respect Others and Respect Library Property; the guidelines are an internal document.  Deb suggested the new policy go into effect with the opening of the wing on July 7.  The change in verbiage was not substantial enough for additional review by the county attorney.

Action Items: Approve Proposed Library Behavior Policy - Nancy moved to approve the Library Behavior Policy effective July 1, Bill seconded, all voted in favor.

Discussion on Teens and First Amendment Rights – Deb reported that library staff had a session around this topic for training during the spring break closure.  She wanted the board to have a similar discussion and provided some background on the topic.  Kids have the same rights as adults. As a library we do not abridge rights based on age, nationality or religion.  Rights include: the right to use the library, free of charge and unrestricted, with access to all materials to all users.  One key thing to keep in mind is that librarians do not have the same responsibility as teachers do to act in loco parentis. Parents have this right and responsibility for their own children only.  It is important that kids have unfettered access at the library and it is backed by law.  Our library policy is that children 8 and under are supposed to be accompanied by an adult.  If a child comes into the library with their library card, it is the parents’ responsibility to know what their child is checking out.  Parents do have the right to find out what their kids have checked out and staff will show them how they can find this information.  Library staff cannot tell kids what they can or can’t look at or read in the library.  Teens today are facing many issues and are curious and trying to find information.  It is not our job as librarians to judge this and we are committed to upholding their rights within the library.

Facilities Planning
Updates on Library Addition/Remodel Project - Dail reported that the wing construction is progressing rapidly. All is going well, still on schedule and on budget. Our contractors are doing a great job and we have a really good crew.  June 11th is the target date to have the certificate of occupancy so that we can start staging and moving into the wing.  There is a meeting scheduled next week with the OAC, Carrie Geraci and the artists to talk about the lobby art piece. 

Review of Contract for Public Art Installation

Action Items: Approve Public Art Installation Contract - Nancy moved to approve the Public Art Installation Contract, Bill seconded, all voted in favor.

New Business – None.

Bill moved to adjourn the meeting. 

It was agreed to hold the June Board meeting at 4:00 PM on the June 21, the location to be determined as the Library will be closed.