The Teton County Library

Meeting Rooms

Auditorium and Conference Room Policies
March, 2010

The auditorium and meeting room in the Teton County Library and the Alta Branch Library are available free of charge for non-profit and community organizations for educational, recreational, cultural and civic purposes.  Rooms are not available for groups that promote hatred, or condone illegal or treasonous activity.  Rooms are not intended for individual personal use.  Study rooms (capacity 6) can be reserved at the computer center in the main library and the meeting room in Alta can be reserved with the librarian.

Activities in the rooms may occur as follows:
Jackson
Monday-Thursday 8:30AM-8:00PM
Friday 8:30AM-5:30PM
Saturday & Sunday 1:00PM-5:00PM

Alta
Tuesday-Thursday Noon-6PM
Saturday       10AM-4PM

The capacity of the rooms is:
Auditorium 125
Meeting Room 28
Half Auditorium   49

Groups using the rooms are responsible for staying within the capacity of the room.

All children’s groups using the rooms must be under adequate adult supervision, with a minimum ratio of one adult for every ten children in attendance at all times.

Fees for services, sales, or the distribution of merchandise for sale will not be allowed, except for Library fund-raising events and Library sponsored author readings/book signings.  No fund raising, active solicitation, or charges of any kind are allowed in the library conference room or auditorium.

Rooms are not intended for a group’s regular weekly meeting place.  Monthly meetings are allowed, however, no reservation for rooms will be taken over sixty days in advance unless special arrangements are made with the library.

Library activities or other library demands have priority over those of any other institution or organization.  The library reserves the right to withdraw permission for the use of any meeting room and will make every effort to provide adequate notice if this necessity occurs.

The Teton County Library reserves the right to review each prospective use and determine whether or not that use falls within the meeting room policies.  These policies are not all inclusive; library management will determine approval of individual meeting situations not described here.

Permission to use the library’s meeting facilities does not constitute an endorsement by the library for a group’s product, service or program.  In issuing posters, press releases or other publicity, groups may not infer that their programs are sponsored, co-sponsored or approved by the Teton County Library.

Light refreshments such as coffee and donuts or sandwiches can be served.  All beverage containers must have lids.  Alcoholic beverages are not permitted.  Full meal service is not allowed.  All groups are responsible for providing cups, utensils, napkins, etc. and for all clean up.  If any spills, garbage or generally unclean conditions are found upon inspection of the room after the event, a cleaning fee will be charged.

Chairs and tables are available in the meeting room area.  Groups are responsible for set up and for returning the rooms to the configuration displayed in each room.

The library has equipment available for use on a first come, first serve basis which must be reserved in advance at the circulation desk.  Available items are:

Jackson
Projection Screens (2)
Podiums (2)
Audio/Video:  Includes Blue Ray, DVD, (cable TV & CD player yet to be determined), VGA or HDMI laptop plug in.

Alta
CD/DVD Player
Projection Screen

Teton County Library Meeting Rooms
Acknowledgement of Responsibility

The organization’s representative requesting the use of the library space acknowledges that they have been made aware of these policies and agrees on behalf of the organization to conform to all rules, regulations and responsibilities as set forth in these policies. The organization will indemnify and hold harmless the Library from any and all claims, actions, causes of actions, liabilities, demands and judgments, loss or damage including all costs of defense and attorney’s fees incurred in defending against same, arising from and related to their use of the premises located at 125 Virginian Lane, Jackson, Wyoming or 50 Alta School Road, Alta, Wyoming.  The group’s actions include the acts of their agents, employees, and volunteers.

Organizations are responsible for any damage to the premise during their use and for any repairs needed.