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October 17, 2013

TETON COUNTY LIBRARY BOARD MEETING

Teton County Library Board Meeting Minutes Approved 11/21/2013

Thursday, October 17, 2013 12:00 P.M.

Teton County Library is the community’s open door to a world of opportunity and fulfillment through resources, programs and services that connect, inspire, and educate.

Clark Heindl called the meeting to order at 12:00 P.M.

Attending: Board members-Carol Peck, Jim Moses and Audrey Hagen

TCL staff-Deb Adams, Julia Hysell, Isabel Zumel and Sally McCullough

TCL Foundation staff-Missy & Pauline

TC Commission liaison-Melissa Turley

Correspondence Report: None received

Public Comment: None

Section 215 Report: None

Consent Agenda

·  Minutes from September 19, 2013

·  October vouchers

·  Director’s Report

·  Foundation Report

·  Survey of County Board Finances

·  C3 Grant Application: 2013 Pulitzer Prize winner, Gilbert King

Clark requested pulling the statistics from the consent agenda for discussion.

Action Item: Approve Consent Agenda-Jim moved to approve the consent agenda, Carol seconded, all voted in favor.

By-Laws, Meeting Procedures

·  Review of By-Laws proposal-Keith Gingery suggested adopting some by-laws, as other county agencies with boards have by-laws in place. The attached were drafted by Keith.

·  Action Item: Motion to approve the By-Laws as written-Jim made the motion, Audrey seconded, all voted in favor.

The Grove Project: Housing Authority Update – Teton County Housing Authority Executive Director – Christine Walker; presented an overview and model of the project. This is a large project which will be adjacent to the library. It will have a total of 68 units with market commercial spaces on the Scott Lane side. It was originally planned as a market rate development but they have submitted an amendment to transfer it to 100% affordable housing. Phase I estimated completion will be 6/14/15 and Phase II in 2016. They’ve proposed connections to the library with a bike pathway & walkways.

Contracts

·  Review of recommendations on snow plowing contract: For the past several years, we have contracted snow removal services on a time and materials basis because has typically been more cost effective. The proposal on the table is for a one year contract and could be renewed for two additional years. If bid, it can go through the informal bidding process. Parks & Rec. does our sidewalks and it is very limited on what they can do. A conversation followed on possibly going in with or having the county plow our parking lot.

·  Action Item: Board vote on contract-Jim made a motion to approve the contract, Carol seconded, all voted in favor.

Compensation Committee

·  Update on County compensation study process – Melissa gave an update on the process, the RFQ is expected to be advertised in October or November.  The board would like to review the protocol first; the committee can then meet to discuss whether the library would piggyback with the county on this study.

·  Discussion about restoring option for meritorious step increase - Deb reported that at one time we had the option in our personnel policies, to give meritorious step increases at the time of annual reviews, with the approval of the Library Director. It does not exist in the policies now and Deb is requesting that the board consider restoring this option. Currently at an annual review, a staff member gets a step increase but it functions solely as a COLA and performance is not recognized. We are another year away from seeing any substantive pay increases for library employees through the county. When the personnel policy was overhauled by the county in 2008 the performance based step increase was eliminated. Discussion followed on the timing of the county study and next year’s budget. The general sense from the library Compensation Committee was that we don’t meet the benchmark of other libraries pay scales. They are solidly in the discussion to give Deb the authority to compensate her employees.  Missy reminded the board that the Foundation has funds that could be directed to a compensation study to accelerate this process. If the cost is under $20,000.00 they have the authority to approve it now.

·  Action Item: Board direction with regard to developing policy around meritorious step increase. Carol made a motion to ask the Foundation to fund a compensation study. Jim seconded, all voted in favor.

System of Education Update – Isabel Zumel, Assistant Director, gave an update on this program which is modeled after Systems of Care. The Library is leading it with thirty other organizations involved. Funding opportunities were discussed and whether we look at funding from other organizations in the community and through the Foundation.

Denison Survey Overview

·  Review of data from 2013 Survey (see attached).

Strategic Focus: 2014 – 2017

·  Review of recommendation for library’s strategic directions and focus for 2014 – 2016 - The three goals are Reading, Life Tools and Engagement.

·  Action Item: Board vote on strategic directions-Carol made a motion to approve the strategic directions, Audrey seconded, all voted in favor. It was agreed to continue this discussion at another meeting.

Carol made a motion to adjourn, Audrey seconded, all voted in favor. Meeting adjourned at 2:15 P.M.